Mythbusters: Barriers to information-sharing, and why you should get excited about information governance

By Stella Berke & Ben Richardson

Bringing up the topic of information governance (IG) isn’t a reliable way to perk up a room. But it can be a truly exciting topic, because as the key that unlocks information-sharing, effective IG can positively impact individuals using the health and care system and makes the jobs of health and care professionals easier and more efficient. IG can also deliver significant savings, as CF has modelled and helped deliver for a number of commissioners and STPs.

The powerful benefits of IG came to life for me when I considered what information-sharing could hold for a family member with dementia. Being able to consistently and comprehensively repeat symptoms, diagnoses, and courses of treatment was not possible, and the wrong care could have been provided as a result. Getting shared access to their record – by professionals with a need for their information – would go a long way towards making sure they get the right care at the right time.

But to reach the point where a person’s many contacts with the health and care system can all access the necessary information requires fit-for-purpose information governance. Information-sharing is also critical to the functionality of new models of joined-up care, but few places have it as yet, citing IG as the barrier. Our work with providers, STPs, emerging accountable care systems, county councils and other local health economies, have shown that there are a lot of IG myths circulating that prevent people from making information-sharing happen.

So I thought I’d draw inspiration from a favourite show from childhood and ‘bust’ three of these myths. If you’ve never seen the show Mythbusters, they take an urban legend, e.g. tooth fillings transmit radio waves, and design experiments to test the myths in an ‘empirical’ way. At CF, our experiments are our experiences working with IG professionals, regulatory experts and frontline staff to design and deliver IG and information-sharing solutions.

Myth #1:  There are already tools available nationally that enable information-sharing, i.e. the Summary Care Record, so we don’t need other IG and information-sharing solutions

Experiment: CF conversations with primary, acute, community, and mental health professionals

Findings: The Summary Care Record holds only very high-level information about current medications, allergies and adverse reactions, but professionals need more complete care records to inform safe care decisions, especially when treating people with multiple complex conditions. The Summary Care Record with Enhanced Information is closer to what’s needed, but it only takes information from GP systems and is not widely used by professionals, thus few records have sufficient information to be useful.

Result: Myth busted: an alternative to the SCR is needed

Myth #2: Social care data cannot be shared with health and care professionals due to privacy laws

Experiment: CF having designed information-sharing programmes in STPs, led in-depth conversations with data-sharing professionals and working closely alongside individuals that have helped draft national policy on information sharing

Findings: Social care data can indeed be shared with health providers, provided that the sharing is reasonably expected by service users. In fact, since 2015, there has been a legal duty to share this information, and it is being shared in select systems across the country already, e.g. North West London 

Result: Myth busted: Social care data can and is legally shared across health and care professionals providing the right conditions have been created

Interesting side note; A challenge remains in making use of the social care coded data, as much of the richness lies in free text notes. CF has seen some creative proxies from the data available to assess complexity of service user, and efforts from academia to improve text mining.

Myth #3: Getting the IG right for information-sharing is inherently a slow and difficult process

Experiment: CF having delivered information-sharing programmes, facilitating development of fit-for-purpose IG, in short timeframes

Findings: With a clear vision from leadership, effective public engagement, and vocal support from the clinical community – GPs in particular, this can be a surprisingly speedy process. Senior CF leaders have delivered these programmes in <6 months elsewhere. Indeed, with GDPR coming into effect this May, stakes are raised for urgent improvement of IG.

Result: Myth busted: Information-sharing and its underpinning IG can and has been done quickly in multiple locations across the UK. 

To summarise the lessons from our experience, IG is really exciting because it unlocks the ability of health and care professionals across all sectors to share important information about the individuals they’re serving. IG leads to better safer care, better outcomes for people, and more efficient working across the system, as well as enabling new models of care. And many of the myths preventing information-sharing from happening should not be considered barriers at all!

 

About the authors


      

Stella Berke                   Ben Richardson